Pat Flynn is an internet blogger, entrepreneur, marketer and book author that created and runs the SmartPassiveIncome blog where he conducts experiment with marketing and growth strategies and provides resources to help other internet marketers to grow their blog and businesses.
Pat Flynn used to work at an architectural firm, but after being laid in 2008, he started his own blog (which became SmartPassiveIncome.com) where he writes about strategies and tips about earning and growing a passive income. He also wrote several books, among them Let go and Will it Fly.
Show us your desk
My office is a big 14″x16″ feet room composed of mostly 3 separate spaces where I do different things.
The standing desk in the middle allows me to work while standing. If i need to sit, there are stools adequately placed underneath it. I often sit there to watch YouTube and learn stuff on the TV, or practice my presentations. The desk also serves as a whiteboard.
The left desk, where there is a calendar, is where I do all of my planning (there are no computer on this side).
The desk on the right is where I do all of my writing and record my podcast.
For computers, I use 2 iMacs:
- the latest 27-inch Retina iMac
- an older 27-inch iMac (non-retina)
I also have a 13-inch MacBook Pro.
For podcasting, I record my voice with a Heil PR-40 microphone with a Heil PL2T Overhead Broadcast Boom Mic Stand.
My printer is a HP LaserJet 1102w.
OS : macOS Catalina, iOS 13
Browser : Chrome
Email client : Gmail web client
Scrivener: an awesome platform for authors to help organize the structure and complete the entire manuscript of a book, although a lot of bloggers use it for producing blog posts too. I used this tool to complete Let Go a few years ago and Will it Fly more recently.
Calendly: makes it super easy for me to schedule meetings and podcast interviews with people. Rather than going back and forth with someone to find a perfect time to meet, I can simply send them a link to my Calendly profile, and they’ll be able to see my availability and pick a time that works for them from my list of open times.
Slack: it changed the way I communicate with my team. Using it both on mobile and desktop, it allows us to skip email and communicate faster and more efficiently.
Evernote: helps me save and organize the interesting content I find on blogs and YouTube. I create topic folders that I can refer to later when needed.
Dropbox: a tool that I love, and for the cloud storage alone it’s worth using for any entrepreneur. It makes sharing files easy, and is also a nice cloud backup for all your important files, that can be accessed from any device anywhere.
One less-used trick with Dropbox that’s very useful to me is the ability to take screenshots, have them placed in a Dropbox folder with the public link automatically copied in your clipboard so you can share them quickly.
Other useful apps I use
Byword: this is my go-to software to write blog posts. It allows you to be focused by letting you write in an immersive, distraction-free writing mode.
Screenflow: this is what I use to make video screen captures. Useful for creating high quality and cleanly edited tutorial videos.
TextExpander: a Mac-only app (but you can use PhraseExpress on Windows). It lets you save snippets with a keyword so whenever you need it, in any app, you can type the keyword and it gets replaced with your whole snippet. Saves you many hours of typing.
Muse: An app coupled with a brain sensing headband that helps me with meditation. It allows me to get insightful data and gives me instant feedback when I meditate.
Web apps and services
Sumo: the Swiss-army knife of traffic growth, created by Noah Kagan. It can be installed on any website (WordPress or not) and provide a bunch of tools that make it super easy to share your content, collect emails or promote things on your website.
LeadPages: lets you create beautiful and converting landing pages quickly and easily. No coding or design skills required.
Trello: for whatever reason my team ended up gravitating toward Trello, and I like it a lot. It helps manage our projects in an efficient way, with its system of boards, lists and cards, which represent projects and the tasks related to it. Being able to map out a flow of what needs to be done, narrow focus, check things off and drag and drop to move things around is extremely handy.
Buffer: allows you to schedule Tweets, Facebook status updates, LinkedIn updates and more ahead of time, so you can plan out and automate your social media posts all at once and forget about it.
ConvertKit: my number one recommendation to build and manage your email lists. I use it myself and it makes managing your email lists, setting up autoresponders and segmenting your subscribers into groups so easy and user-friendly.
Unroll.me: plugs into your email inbox and lets you unsubscribe from dozens of email lists you don’t want anymore. It’s free to use and is a great tool to help you reach Inbox Zero.
Sleep Cycle: it’s an app that I use every night. It stays on while you sleep (in airplane mode) under your bed sheet or on your night table and analyzes your sleeping patterns based on your movements. It then provides you very nice and detailed graphs and stats about your sleep. Not only that, but it allows you to set an alarm and then wakes you up at the perfect moment (just before you start another sleep cycle). All in all, it helps you improve your sleep so you need less of it but get better quality.
Rev: it’s a voice recording app. While there is a lot of this kind of apps, Rev’s particular feature is that it allows you, with a single click, to send the audio to their team to be transcribed ($1.25 per minute). Besides the transcription is usually done within hours, and is of great quality.
Diptic: an app that lets me quickly and easily combine multiple photos and videos to create a new collage that I’ll then post on Instagram.
Evernote: Since I use the desktop app, the iPhone app comes in handy.
Boomerang: fantastic Gmail plugins that allows you to do things like schedule emails to be sent later, and be reminded if you don’t hear back from someone you need a response from.
The one productivity tip you’d recommend
Waiting for Pat’s answer on this one.